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Be the Next Game Changer

Travel Expense Control Specialist

United States, MA, Waltham

Imagine New Horizons…

The Travel & Expense team (T&E) is on a transformational journey, and has a vision to improve the end-to-end service experience for employees, in part, by driving improved integration between T&E service delivery and process leads, while ensuring Policy for Travel and Expense is in line to support corporate objectives.

T&E plays a central role in this strategy, and is responsible for working with the Global T&E Shared Services Audit Center in India, to ensure delivery of high quality expense reporting services to our employees, end users and Finally, the position works closely with GBS Finance Support in developing Global KPI’s and ensures objectives are achieved.

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What Will Your Role Be?

As a Global Travel & Expenses Operations Specialist, you will manage expenses for North America NAM and provide global expense operations support. 

Your Challenges Ahead  

  • Check, process, and review corporate expense claims
  • Support end-users for operationally-related queries and issues
  • Provide process expertise and support to all PeopleSoft Process and Corporate Card users
  • Manage confidential postal correspondence from corporate card companies including executive personnel claims with sensibility and priority
  • Facilitates the resolution of issues escalated by employees
  • Coordinates meetings between the T&E Shared Service Center and Management Team quarterly to review and present accomplishments on Global  KPI’s
  • Ensure the BAPS team audit employee expense reports for compliance to the 3DS corporate travel policy and make decisions on what can or cannot be reimbursed and/or billed, within the framework of the policy.
  • Review daily expense reports logs for accuracy, completeness of supporting documentation and make reimbursement decisions based on corporate policy for timely reimbursement.  Educate BAPS team in areas needing addressing.
  • Performs audits of processed expense reports for accuracy and makes decision if passed/failed- during All Travel team calls discusses issues, implements new process to avoid issues in future.
  • Communicate reimbursement policies to employees with questions and to those who have submitted requests without complete documentation or explanation. 
  • Performs employee trainings as necessary to promote satisfaction
  • This position requires to apply a standard of reasonableness to unique and out of the ordinary requests.
  • Reaches out to BAPS team regularly to ensure their workloads are organized and ensure that issues are addressed timely and that employees are reimbursed for legitimate expenses as quickly as possible in satisfactory way for employees.
  • Works with Global Travel Team to test, review, provide guidance, fixes and new procedure drops and provides commentary to KPI reporting, PSoft Expense module drops, fixes, bugs and other issues pertaining to expense entry and reimbursement.
  • Reviews and approves XCOM reports for NAM

Analysis and Reporting

  • Provide support to the Finance team and other departments, as required
  • Perform T&E data analysis to gather intelligence from audit process and build improvements ( on a on regional and Global)
  • Work with auditors to ensure a more efficient transactional stream
  • Support in maintaining T&E KPI’s
  • Perform analysis on Global  T&E KPI’s

Your Key Success Factors

  • Bachelor’s Degree
  • Strong analytical skills along with corporate finance knowledge
    • Advanced Excel skills e.g. Pivot Tables and vLookups
  • Positive, self-motivated individual with high level of enthusiasm and willingness to learn and incorporate coaching and instructions into daily tasks and assignments
  • Highly organized with critical attention to details
  • Ability and willingness to self-teach new and advance software functions e.g. Excel; coaching and instruction will be provided, but we want someone who goes after knowledge
  • Strong functional use of Microsoft Office Word, PowerPoint, and knowledge of Access or SQL
  • Strong communication skills in two parts: 1.) very strong writing skills utilizing the rules of English grammar; 2.)  verbally clear, concise, and grammatically correct oral (speaking) communication skills in English

Compensation & Benefits

Dassault Systèmes offers an excellent salary with potential for bonus, commensurate with experience. Benefits include a choice of plans providing comprehensive coverage for medical, dental, vision care for employee & dependents as well as employee life, short & long term disability, tuition reimbursement, immediate 401K enrollment, 401K match (50 cents on the dollar, up to the first 8% of your eligible compensation that you contribute based on match eligibility criteria), flexible time off policy, and 9 paid holidays.

Equal opportunity

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at 3DS are based on merit, qualifications and abilities. 3DS is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. 3DS will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
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