Travel and Expense Audit Specialist

Travel & Expense Audit Specialist, Global Business Services (GBS) 

Unlock your potential with Dassault Systèmes, a global leader in Scientific Software Engineering as a Travel & Expense Audit Specialist in Pune, Maharashtra.

In GBS we are looking for highly motivated talents who will be part of a vibrant finance shared services environment. As one of the leading brands under finance function, we have diversified streams like Sales business administration, Finance shared services, License compliance and Services serving worldwide stakeholders with best in class policies/procedures, timely service and cost efficient processes.

This position is based in Hinjewadi, Pune-India and the candidate will have a global exposure of working with world class professionals from all geographies to deliver exceptional service delivery.

Role & Responsibilities

·         Audits

o    Understand DS Global Travel & Expense Geo specific Travel Policies and Audit rules

o    Audit and approve travel & expense reports for expenses claimed by the DS employees.

·         Improvement:

o    Identify areas of improvement and plan to implementation by understanding of business processes, applications, and systems.

·         Documentation:

o    Document business processes and procedures

·         Maintaining SLA & KPI:

o    Ensuring that SLA and KPIs are completed with the required quality and speed 

·         Compliance

o    Identify non-compliant expenses and take appropriate actions: further explanations or denial or escalation when required

o    Verify required receipts as per the applicable policy are attached and matching with the expense claimed (may be also required by Tax Administration(s))

·         Interaction with employees

o    Request explanations from the employee in case of pending reports until approval or denial

o    Track pending reports on a daily basis to clear the backlog

·         Payment

o    Create payment proposal and share with finance team

o    Track for approval of payment proposal

o    Check for return payments

·         Creating accruals

o    Prepare unaccounted expenses report and share details with SSC for accrual purpose

·         Knowledge capitalization

o    Capitalize knowledge and share it with the rest of the team when solving complex or first of a kind exception(s)

·         IT tickets / Employee queries

o    Understand and acknowledge Employee query via email or IT tickets.

o    Resolve employee queries with proper solution.