Be the next big change > Dassault Systèmes

Be the Next Game Changer

Part-time Office Administrator and Prevention Advisor (f/m)

Belgium, Vilvoorde Regular 5/30/2022 527099

Imagine new horizons…

We are looking for that energetic and enthusiastic Junior Office Administrator (read: superhero) that helps us keep our processes running smoothly and deal with our daily workload. You are hard-working, flexible, bubbly, and you possess excellent time management skills. You feel comfortable in an international and chaotic environment and you have a great sense of humor. If you have what it takes to be part of our team, we want to hear from you!

 As our new superhero you will support our 3DEXCITE team in Belgium in creating and maintaining a pleasant, efficiently run work environment.

 You have dreams? You enjoy a challenge? Here at Dassault Systemes, we empower people and energize passion to change the world and create the future. Let’s open new horizons together with the power of 3DEXPERIENCE virtual universes!


Shape your career with 3DS! #WeAre3DS #3DEXCITE

 #Administration #OfficeManagement


What will your role be?

 Office Management (2.5 days/week)

  • Liaise with facility management vendors, including cleaning, catering and security services
  • Coordinate with IT department on all office equipment
  • Overseeing and managing the invoicing and collection process
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Correspondence administration and archiving
  • Prevention Advisor, First Aid responsible and Confidant
  • Ensuring that health and safety policies are up to date
  • Partner with HR as a local support – e.g. onboarding…
  • Coordinating with vendors for deliveries
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Maintain the office condition and arrange necessary repairs

Your key success factors

  • Strong organizational skills and attention to detail
  • Eager to learn, seeing opportunities for personal development
  • Excellent written and verbal communication skills
  • Bilingual Dutch or French/ English written and spoken (Dutch/French mother tongue level)
  • Professionalism and discretion handling sensitive and confidential information
  • Microsoft Office skills
  • Pro-active spirit, good communication and problem-solving skills
  • Prevention advisor level 2 certificate is an asset


As a game-changer in sustainable technology and innovation, Dassault Systèmes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it’s our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.

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Join Dassault Systèmes, The 3DEXPERIENCE Company Everything becomes possible with Dassault Systèmes’ 3DEXPERIENCE virtual universes! Serving 230,000 customers in 11 industries, from high-tech to life sciences, fashion to transportation, we help businesses and people around the world to create sustainable innovations for today and tomorrow. Get on board a leading and fast-growing company of 20,000 talented professionals.