Executive Assistant/Executive Business Partner, Office of the CEO

Responsibilities:

• Complex & Multi-Platform Calendar Management: Harmonize complex, multi-entity calendars across corporate, advisory, and board platforms across international time zones. Protect focus time, triage incoming requests, and exercise high-judgment, strategic gatekeeping to ensure day-to-day schedules reflect core business goals. Coordinate closely with the CEO's personal office to align domestic and international commitments.
• Global Travel Logistics & On-Site Operations: Coordinate end-to-end domestic and international travel logistics, including visas, global entry protocols, and expenses. Plan, oversee vendor/venue operations (catering, AV, setup), and execute high-visibility hosted events, offsite meetings, and dinners. Travel periodically (domestic and international) as required to support key events and meetings.
• Executive Briefings & Decision Support: Prepare the CEO for leadership, customer, partner, earnings, and Dassault Systèmes engagements by coordinating agendas, briefings, background materials, and follow-up.
• Leadership Cadence & Strategic Triaging: Drive the operational cadence and operating rhythm of the CEO's office and executive leadership team—including leadership meetings, business reviews, town halls, and executive forums—by framing objectives, driving action items, and removing operational friction. Direct internal communications and strategic initiatives on behalf of the CEO to maintain momentum without requiring constant executive oversight.
• Action Tracking & Accountability: Capture executive decisions and commitments, track owners and due dates, follow up on actions, and raise risks or unresolved issues to the CEO.
• Strategic Initiative & Transformation Execution: Translate CEO priorities into actionable plans with clear milestones, owners, dependencies, and progress reviews. Coordinate selected strategic, integration, and transformation initiatives across Medidata, BIOVIA, ArisGlobal, and Dassault Systèmes Life Sciences.
• Special Projects & Cross-Functional Synthesis: Lead special projects for the CEO from initial analysis through execution planning and closeout. Work across Finance, Commercial, Product/R&D, HR, and Marketing to synthesize business, customer, talent, and market information for decision-making.
• High-Autonomy & Discreet Support: Handle sensitive, highly confidential corporate communications, investor relations materials, talent matters, and personal executive business with absolute discretion and sound judgment. Act with autonomy to resolve scheduling conflicts, triage priorities, and solve operational challenges independently.
• Organizational Connectivity & Representation: Build strong working relationships with senior leaders to serve as a connector across the organization. Represent the CEO in selected meetings when delegated, gathering information or coordinating next steps while escalating critical decisions.
• Continuous Operational Improvement: Identify practical ways to optimize preparation, information flow, and follow-through across the CEO's office and leadership team.
• Proficiency in French is strongly preferred.
•  

Qualifications/Requirements:

• Senior C-Suite Support Expertise: 7+ years of experience providing high-level support as an executive business partner or executive assistant to C-level leadership within fast-growing life sciences, digital health, or technology organizations.
• Multi-Entity & Governance Operations: Demonstrated history of successfully backing senior executives with external advisory commitments and board seats, managing multi-platform schedules, and orchestrating complex travel arrangements.
• Confidentiality & Regulatory Discretion: Extensive experience managing highly sensitive, proprietary information within strictly regulated corporate environments.
•  

Education:

• Bachelor's degree required, or equivalent combination of education and relevant experience.
•  

Behavioral Competencies:

• Executive Judgment, Discretion & Integrity: Demonstrates high ethical standards and sound reasoning when managing confidential organizational, board-level, and leadership matters. Safely guards private data and discerns when to take autonomous action, align key partners, or elevate concerns to senior leadership.
• Diplomacy & Stakeholder Management: Establishes strong partnerships and alignment throughout an expansive global enterprise. Interacts effortlessly, balances competing timeline priorities, and fosters productive connections with executive peers, senior management, and administrative colleagues.
• Anticipatory Thinking & Service Orientation: Foresees upcoming requirements and maps out intricate operational and travel details well ahead of time. Proactively identifies calendar overlaps, establishes reliable contingency plans, and ensures seamless execution for the CEO and executive suite.
• Strategic & Commercial Mindset: Aligns leadership objectives directly with broader commercial goals, key transformation initiatives, and core organizational metrics.
• Calm, Flexible & Resilient Execution: Provides clarity within complex environments and consistently carries responsibilities through to completion. Maintains poise, high emotional intelligence, and composure while adjusting to fluid calendars and demanding priorities.
• Executive Communication: Expresses ideas clearly, articulately, and convincingly to senior leadership, delivering succinct and decision-ready documentation.

As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location.

The salary range for this position is $118,500-$158,000.

Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata's non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides benefits, including medical, dental, life and disability insurance, 401(k) matching, family leave, flexible paid time off; and 10 paid holidays per year.

#LI-BN1

#LI-Hybrid

Equal Employment Opportunity:

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

We will accept applications on an ongoing basis until we fill the position.