TA Coordinator (contract)

We are seeking a self-motivated, detail-obsessed, and proactive Contract Talent Acquisition Coordinator to serve as the operational backbone of our hiring process.

In this role, your primary impact will be managing heavy, complex interview logistics across multiple time zones and business units. You will be the candidate's first guide and direct contact point through the interview loop, ensuring a high-touch, seamless candidate experience while enabling our Recruiters and Hiring Managers to move with speed and precision.

If you thrive in high-volume environments, anticipate scheduling bottlenecks before they occur, and pride yourself on keeping complex hiring pipelines moving without friction, this role is for you.

Key Responsibilities

• Complex Interview Scheduling: Manage high-volume, end-to-end scheduling for multi-stage interviews, panel interviews, presentations, and executive interview loops across domestic and international time zones.

• Proactive Pipeline Management: Continually monitor calendars, anticipate interviewer conflicts, re-route schedules on the fly, and resolve calendar gridlocks before they impact candidate velocity or interviewer experience.

• ATS & Tool Administration: Maintain candidate pipeline integrity within our enterprise ATS (Taleo), updating candidate statuses, sending automated reminders, creating scorecards, and ensuring data accuracy across all open requisitions.

• Candidate Engagement & Support: Serve as the primary, high-touch point of contact for candidates throughout the interview phase—providing clear interview instructions, tech-check guides for virtual loops (MS Teams/Zoom), and timely updates.

• Recruiter & Hiring Manager Partnership: Partner closely with 4–6 TA Recruiters and cross-functional hiring managers to streamline communication, reduce time-to-fill, and optimize interview panel availability.

• Process Optimization: Identify manual gaps or friction points in the scheduling workflow and proactively implement solutions or automation to speed up interview orchestration.

• Ad-hoc Talent Operations: Support additional TA logistics as needed, such as offer document preparation, background check tracking handoffs, and candidate expense reimbursement processing.