Local Admin Point of Contact and Office manager

Joining Dassault Systèmes as our Middle East (UAE, Dubai) Local Admin Point of Contact and Office manager, you will be able to work on several topics.

Your missions

·        Executive Assistant: comprehensive executive support including agenda management, email prioritization with reminders, complete travel coordination with expense tracking and visa/passport administration, and meeting/event preparation.

·        Office Operation: office management responsibilities including facility maintenance orchestration, site assessments, equipment coordination, and license renewals in collaboration with HQ and Public Relationship Officer (PRO) services. The position ensures compliance with internal processes, identifies and escalates gaps as needed, maintains comprehensive document archiving systems (physical and digital), and serves as the company's representative liaison with the selected PRO for all external administrative requirements.

·        Finance & Accounting: manages all financial documentation and workflows for accounting, tax, and regulatory compliance, ensuring timely and accurate transfer of documents to appropriate teams with proper backup systems. The position handles purchase requests, orders, and invoice verification/submission for Middle East activities in coordination with HQ, while serving as the primary liaison with local suppliers to address any issues or conflicts.

·        Human Resources: serves as the primary point of contact for all HR-related matters including vacation management, salary certificates, and visa coordination in collaboration with local management and PRO. The position supports the complete hiring process with HR and managers, manages newcomer logistics and onboarding, consolidates vacation requests for HQ reporting, and ensures proper Vacation Management System usage while providing team support as needed.