Facilities Executive

Facilities Executive

Unlock your potential with Dassault Systèmes, a global leader in Scientific Software Engineering as a Facilities Executive in Pune, Maharashtra!

Role Description & Responsibilities:

Facilities Operations

• Support the day-to-day operations and maintenance of office facilities to ensure a safe, efficient, and productive workplace.
• Coordinate preventive and corrective maintenance activities for building systems, including HVAC, electrical, plumbing, and other critical infrastructure.
• Monitor the performance of facility systems and coordinate with vendors for timely issue resolution.
• Ensure optimum utilization of utilities and infrastructure while maintaining operational efficiency.
• Assist in maintaining facility assets and ensuring proper documentation of asset records.
• Coordinate with internal teams and external service providers to ensure uninterrupted facility operations.

Vendor Management

• Coordinate and supervise facility service vendors including housekeeping, security, HVAC, electrical, and maintenance contractors.
• Monitor vendor performance against agreed service levels (SLAs) and report deviations.
• Verify service completion and support invoice certification for vendor payments.
• Ensure timely availability of maintenance materials and coordinate procurement requirements.
• HVAC & Building Maintenance
• Monitor HVAC systems to ensure they operate within organizational comfort standards.
• Coordinate preventive maintenance schedules for HVAC and other critical equipment.
• Track equipment performance and report issues requiring corrective actions.
• Support energy-efficient operations and recommend improvements wherever applicable.

Compliance & Safety

• Ensure compliance with statutory requirements, safety regulations, and company policies.
• Maintain facility-related records and documentation required for audits and inspections.
• Coordinate with internal and external audit teams and ensure timely closure of observations.
• Support implementation of ISO standards and sustainability initiatives.

Space & Asset Management

• Assist in office space planning, workstation allocation, and facility moves.
• Maintain inventory and lifecycle records of facility assets.
• Support infrastructure modifications and office renovation activities as required.

Workplace Experience

• Ensure a clean, safe, and comfortable workplace environment for employees.
• Coordinate employee facility requests and ensure timely resolution.
• Support workplace initiatives that enhance employee experience.

Stakeholder Coordination

• Work closely with internal stakeholders to understand facility requirements and provide timely support.
• Coordinate with cross-functional teams during office events, infrastructure upgrades, and business requirements.
• Provide regular updates on maintenance activities and operational issues.