Marketing Operations Project Manager - Events

Responsibilities:

• Create and implement scalable event project management frameworks, methodologies, and best practices that drive consistency and efficiency across all events. Leverage AI to streamline and optimize existing workflows.

• Monitor and maintain our event tracking systems, ensuring project plans, statuses, and timelines are accurate and continuously maintained.

• Serve as the connective tissue across Marketing, Product Marketing, and other key stakeholders, ensuring clarity of R&R, alignment on priorities, and effective communication throughout the lifecycle of events.

• Manage and prioritize multiple events from kick-off to completion, creating event plans and timelines, tracking and ensuring all deliverables and deadlines are met, and regularly communicating with all team members and stakeholders.

• Serve as the primary point of contact for event vendors and stakeholders, providing regular updates on event progress and addressing any concerns or issues that arise.

• Identify potential risks and develop mitigation strategies to minimize disruptions and ensure smooth execution of the event. Post-event, assess planning success and propose areas for improvement in future events.

• Establish KPIs and reporting mechanisms to track project health, team performance, and operational efficiency. Use insights to continuously refine processes and improve outcomes.

Qualifications:

• 6-7 years of event planning, project management, or production experience in an agency or in-house setting.

• Bachelor's degree required, preferably in Marketing, Communications, Business, or related field.

• Strong understanding of marketing and event production processes, how to achieve the vision and execution of an event, and interpreting stakeholder feedback.

• Excellent project management, organizational and multitasking skills, strong communication and interpersonal skills, and problem-solving capabilities.

• Willingness to work flexible hours, including evenings and weekends, and travel to event sites.

• Highly organized with strong attention to detail.

• Excellent communicator and problem solver with organizational and time-management skills - self-motivated, high-energy, adaptable, resourceful, and results-oriented; able to work in both a team environment and independently.

• Experience managing complex event projects with multiple interdependencies and a variety of stakeholders.

• Experience working with a wide network of partners in event execution on a global team.

• Ability to organize and understand event requirements that may at times be ambiguous.

• Must have experience with Google Suite and project management software (e.g., Wrike, Smartsheet, Monday.com, Asana, etc.) and AI tools (e.g., Google Gemini, NotebookLM, etc.)

• Working knowledge of event management software such as Cvent a plus.

The salary range posted below refers only to positions that will be physically based in New York City. As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location. Pay ranges for candidates in locations other than New York City, may differ based on the local market data in that region. The base salary pay range for this position located in New York is $79,500-$106,000. 

Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata's non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides benefits, including medical, dental, life and disability insurance, 401(k) matching, family leave, flexible paid time off; and 10 paid holidays per year.

Equal Employment Opportunity:

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

We will accept applications on an ongoing basis until we fill the position.

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