Intelligent Compliance & eDiscovery

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Compliance

An Agile Business Responds

In the face of this challenge, an agile organization stays abreast of regulatory change, quickly determining the relevance of new regulations to its own operations, and swiftly putting compliance measures into place as well as effectively monitoring and reporting on compliance efforts.

The EXALEAD Solution

EXALEAD CloudView™ enables this kind of agility, whether deployed as a standalone search-based Compliance application (see search-based applications), or as an embedded search engine within a comprehensive Compliance suite. CloudView can serve as:

• A Competitive Intelligence (CI) Tool

  For monitoring potential regulatory change across a customizable set of sources (e.g., industry and government websites, news feeds, and blogs), thereby better positioning the organization to shape potential regulation as well as to respond effectively to change (see Business Intelligence)

• A Text Analysis and Monitoring Tool

  To minimize the manual review of documents and identify hidden compliance risks, for example, a text mining tool that can spot check sources like email or chat transcripts for inappropriate disclosures of regulated data

• A Global Search and Reporting System

  That can reach across all data silos, enabling a cost effective, decentralized (at the source) archiving strategy

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See also our solutions briefs, Search-Based Applications and Get More Out of Your Databases with SBAs

eDiscovery

Meeting the demands of these regulations requires fast access and control over relevant structured and unstructured information spread across silos in the enterprise information cloud, a challenge that has been difficult for existing Compliance and Discovery tools to meet.

The EXALEAD Solution

Whether deployed as a standalone search-based eDiscovery application (see search-based applications), or as an embedded search engine within a comprehensive eDiscovery suite, EXALEAD CloudView, removes these barriers. It provides unified information presentation, search and reporting across petabytes of data—regardless of format or location—enabling companies to:

• Better identify nascent legal risks
• Respond more quickly and more accurately to Discovery demands

Better Identify Legal Risks

To identify risks at an early stage, when they are more likely to be resolved without resorting to legal action, agile organizations are using next generation search engines like CloudView to monitor communications (for instance, email, instant messaging, or phone communications) for:

• Inappropriate content (offensive words and terms)
• Inappropriate or unauthorized transmission of personal data (social security numbers, birth dates, medical information, etc.)
• Unauthorized disclosure of financial data (account numbers, salaries, etc.)
• Unlawful communication of 'insider' data (information regarding mergers, acquisitions, layoffs, unpublished results, etc.)

Agile companies are further leveraging search engines to identify potentially litigious issues with customers, employees and shareholders by using a Competitive Intelligence SBAs to monitor company 'buzz' on the Internet (see Business Intelligence).

Search technology reduces the amount of data initially collected and facilitates data culling and early case assessments. Improving collection accuracy by the smallest percentage can drive significant cost savings from legal service provider fees to money spent on specialized consultants. The right search technology can also mitigate the risk of fines, adverse inferences, and other penalties resulting from incomplete data collection and analysis.

Enterprise Strategy Group, Inc.

Respond More Quickly and Accurately to Discovery Demands

To respond effectively to discovery demands and litigation hold requests, companies are increasingly using sophisticated eDiscovery systems that can archive, mine and filter staggering volumes of unstructured and structured digital data, and route that data through efficient and cost-effective eDiscovery workflow processes. Some of these eDiscovery systems are comprehensive suites that use an embedded search engine like CloudView to facilitate large-scale information access and management, others are rapidly constructed SBAs that may be more limited in workflow functionality, but which fulfill the vast majority of most organizations' Discovery needs inexpensively and non-intrusively.

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See also our solutions briefs, Search-Based Applications and Get More Out of Your Databases with SBAs